Terms and Conditions
New Welsh Writing Awards 2018
Aberystwyth University Prize for an Essay Collection
First prize: £1,000 as an advance on an e-book publishing deal with New Welsh Review's book publishing imprint New Welsh Rarebyte (see terms below) plus a positive critique of your collection, and lunch in London at a mutually convenient date with literary agent of Curtis Brown, Cathryn Summerhayes subject to availability.
Second prize: a week-long residential course of your choice at Tŷ Newydd Writers' Centre in Gwynedd.
Third prize: a residential weekend at a date to be agreed at Gladstone's Library, Flintshire. All three shortlisted writers also receive a year's subscription to New Welsh Review.
Runners-up: consideration for publication in New Welsh Review's creative writing magazine New Welsh Reader, with our standard fee.
Terms relating to first prizewinner:
- Travel (within UK) and food costs provided for lunch with literary agent, subject to availability; accommodation excluded.
- £1,000 cash prize constitutes an advance on royalties; New Welsh Review will retain all rights to publish, reproduce or broadcast the winning work in full, abridged or in parts, in all forms currently available hereafter.
- Works will be edited at the discretion of the New Welsh Review Editor.
Terms relating to second and third prizewinner and runner-up:
- Second prizewinner: accommodation at Tŷ Newydd Writers' Centre, one-week course fees and on-site food costs provided; travel excluded. Prize to be taken in agreement with Tŷ Newydd Writers' Centre in 2018.
- Third prizewinner: accommodation at Gladstone's Library and on-site food costs provided; travel excluded. Prize to be taken in agreement with Gladstone's Library.
- New Welsh Review reserves the right to withhold a prize(s) in the event that entries are deemed to be of an insufficiently high standard.
Schedule, Judging Procedure and Terms
- Entries open on 2 October 2017 and close at 12 midnight (GMT) on 2 February 2018.
- Entries will be longlisted by judge New Welsh Review Editor, Gwen Davies and announced online on 3 April 2018.
- At the discretion of the Editor, as an addendum to the longlisting announcement, a list of commended entries may be published in our creative magazine, New Welsh Reader. By entering this award, the entrant consents to their name and the title of their work being published online in the event of their work being commended.
- Entries for the Prize will be shortlisted by Gwen Davies . The shortlist will announced at an event at Aberystwyth Arts Centre Bookshop on Thursday 3 May 2018, 6.30-8.00pm.
- The winner of the prize will be announced at an event at Hay Festival 2018, at 3.00pm on Wednesday 30 May.
- By entering this award, the overall winner consents to a short audio, video or digital interpretation of their winning work being made by persons commissioned by New Welsh Review for promotional purposes; all artistic decisions in producing this interpretation will be made by New Welsh Review.
- New Welsh Review reserves the right to change one or more of the judges should circumstances dictate.
- All nominees and winners will be requested to provide a biography and photograph, and to undertake press, promotion and publicity activities, as well as a mutually acceptable limited programme of activities to promote the award around the three judging phases (longlist, shortlist, winner); the shortlisted nominees, chosen by the Editor, will be invited to attend the shortlising ceremony announcement at Aberystwyth University on 3 May 2018.
- Shortlisted entrants and the winner will make every attempt to attend the final award ceremony on 30 May 2018 at Hay Festival. Except where noted, entrants are responsible for all reasonable costs associated with attending the award ceremony. Entrants agree to obtain New Welsh Review's prior consent before taking on any of its own press or publicity activity relating to the award; in the event of their being nominated or winning it, they must not publish or otherwise publicise (including via social media) that fact until the official announcement is made by New Welsh Review; failing this, the organisers may at its sole discretion disqualify the entry and revise longlist, shortlist or winning entry.
- The decisions of the judges, regarding eligibility, literary quality (in respect of originality of prose, structure and narrative voice) and interpretation of the prize’s themes, are final; the award aims to promote excellence in essay writing. No individual correspondence will be entered into.
- The judges may reserve the right to read entries anonymously; however, they are not required to do so. Prior to longlisting, judges may call-in entries from authors who have not hitherto submitted.
Entry Terms and Instructions
- Entry is free.
- Entries will only be accepted via our online entry procedure at www.newwelshwritingawards.com. It is the submitter's responsibility that all required information is included. Entries submitted online will receive an automated acknowledgement.
- Entries may be submitted by the author or by his/her agent on their behalf.
- There is no limit to the number of entries submitted by one author, although only one work may be nominated or win.
- Word limit: between 5,000 and 30,000 words main text, written in English.
- Works must be structured as a minimum of 2 essays, on an open theme.
- Entries must be typed on A4 numbered pages, double-spaced, 14pt, black type as a PDF document.
- Include author name, title of work, and word count entry on the first page.
- Exclude author's name on all pages other than the separate front page detailed above.
- Please save your electronic files in pdf format by author name and title, e.g. 'Dorothy_Edwards_MY_NATURE_BOOK'.
- No alterations may be made once the work is submitted.
- Longlisted, shortlisted and winning authors will be notified according to the Awards' timetable.
- Submission is taken as acceptance of all Terms and Conditions, including Entry instructions. Failure to comply with these will disqualify entries.
- Works should be between 5,000 and 30,000 words structured as a short book within a minimum of 2 essays.
- Works should be original, solely the work of the entrant, and must never have been published or self-published either in print, online, in digital formats, or broadcast.
- Works should not be sent for consideration for publication or broadcast elsewhere from the award's opening date to the closing ceremony.
- Works must not infringe the copyright or any other rights of any third party, nor be defamatory of any living person or corporate body, nor fraudulent.
- Works may be a single, long-form piece or a book divided or structured as the author sees fit, but must comprise a minimum of 2 essays.
- Works should be in English and not translations.
- Works must be aimed at adult readers.
- Works should be in the form of two or more essays, and reflect the literary and publishing themes and emphasis of the 2018 Call for Entries video with judge Gwen Davies.
- Entry to the Prize is open to residents of the UK and Ireland plus anyone who has been educated in Wales for a minimum of six months.
- Entrants must be aged 18 or over on the submission deadline (02 February 2018).
- Entrants whose work has not yet been published will be judged alongside emerging and established writers.
- Employees (including freelancers and current work placements) and board members of New Welsh Review, including their direct relatives, may not enter.
- No responsibility will be taken on New Welsh Review's part for entries that are lost, delayed or damaged; nor to disappointment to entrants in consequence.
- New Welsh Review reserves the right to oblige any potential winner to provide documentary proof of their identity, address and educational credentials before such person may claim their prize or nominee status.
- New Welsh Review will keep entrants' personal details indefinitely so that winners may be notified, in order to verify compliancy with award rules, and for the purposes of administering future awards. New Welsh Review has an opt-out policy on sales and marketing communication; if entrants wish to subsequently unsubscribe from such messages, please contact firstname.lastname@example.org.
- We will not knowingly pass on entrants' details to other organisations excepting partners in the awards and other interested individuals, eg representatives of the media.
- New Welsh Review reserves the right to cancel the Awards at any stage if circumstances arise outside of its control.
- By submitting a work to the Awards the entrant hereby acknowledges and agrees in respect of the winning work that: New Welsh Review exclusively retains all rights to publish, reproduce, read out, or broadcast the winning work in full, in abridged, or adapted form or in parts, in all forms currently available or hereafter. In addition, all six top entrants must concede first serial rights to New Welsh Review in respect of their work, as nominated entries will be considered for publication in extract form in our creative magazine, New Welsh Reader.
- These rules and the entry submitted in accordance with them shall constitute a contract governed by the exclusive laws and the exclusive jurisdiction of the courts of England and Wales.